Board & Committees

The Vice President shall perform the duties and exercise the powers of the President during the absence or disability of the President. The Vice President shall be a member of all standing committees, except the Nominating Committee unless appointed by the President.

The Vice President shall have fiduciary responsibility for the organization and shall have access to an ATM card for the organization’s bank accounts.

The Vice President shall be a member of the Executive Committee.

The Secretary shall attend all meetings of the members and of the Board, and of the Executive Committee, and shall preserve in the books of the organization true minutes of the proceedings of all meetings. He or she shall give all notices required by statute, bylaw, or resolution, and shall perform any other duties as may be delegated by the Board or Executive Committee.

The Secretary shall be a member of the Executive Committee.

The Treasurer shall have custody of all corporate funds and securities and shall keep in the books belonging to the corporation full and accurate accounts of all receipts and disbursements and shall deposit all moneys, securities, and other valuable effects in the name of the corporation in the depositaries designated for that purpose by the Board. He or she shall disburse the funds of the corporation as may be ordered by the board, taking proper vouchers for the disbursements, and shall render to the President, Finance Committee, and Directors at the regular meetings of the Board, and whenever requested by them, an account of all treasurer transactions and of the financial condition of the corporation.

If required by the Board, he or she shall deliver to the President, and shall keep in force, a bond in form, amount, and with a surety or securities satisfactory to the Board, conditioned for faithful performance of the duties of the office, and for restoration to the corporation in case of death, resignation, retirement, or removal from office, of all books, papers, vouchers, money, and property of whatever kind of possession or control of the Treasurer and belonging to the corporation.

In coordination with the other members of the Board, the Treasurer shall prepare a budget for the organization for the following calendar year, to be presented at the December meeting of the Board. The budget is subject to approval of two-thirds of the Board at the January meeting.

The Treasurer shall be a member of the Executive Committee.

The Treasurer shall form and preside over all meetings of the Finance Committee to meet at his or her discretion but no less than twice per year. 

The Past President shall be a non-voting member of both the Executive Committee and the Board of Directors and shall be an official advisor to the organization.

The Past President may nominate individuals for the Advisory Committee as outlined in Section 3.8.8.1 of these bylaws. 

The Past President shall serve as a liaison between the Advisory Committee and the Board

The Member-at-Large shall create programming specifically aimed at introducing new and prospective members to the benefits of YYP membership.

A committee chairperson shall be responsible for the timely completion of the work of his or her standing committee as outlined in Section 3.8, and as directed by the Board at its meetings.

A committee chairperson shall have full responsibility for the composition of his or her standing committee and the frequency and means of its meetings, unless otherwise stated in these bylaws.

A committee chairperson shall submit a report of the activities of his or her committee to the Secretary each month, not less than 48 hours prior to the monthly Board meeting.

Upon request by the Treasurer, a committee chairperson shall prepare an estimated budget for his or her committee for the following year.

The Marketing Committee promotes YYP’s mission by publicizing events and activities, developing marketing materials, and managing the organization’s website and social media accounts to increase awareness and engagement.

The Membership Committee focuses on growing and engaging YYP membership by recruiting new members, supporting renewals, coordinating member outreach, and maintaining membership records.

The Outreach Committee coordinates volunteer opportunities and charitable initiatives that give back to the York community. The committee plans service projects and partnerships that support local causes and make a positive impact.

The Partnerships Committee builds and maintains strategic relationships with community partners, sponsors, and YYP members to strengthen collaboration and support YYP initiatives.

The Social Committee plans and coordinates YYP’s monthly Third Thursday social events, creating welcoming spaces for members to connect and network.